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Data Entry Specialist

Bozeman, Montana
Job Type
22 Sep 2022
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HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.

Job Opening Date: August 29, 2022

Anticipated Start Date: September 2022

Job Closing Date: Until filled

Job Status: This is a part time, regular status position (20hrs/wk, M-F 4 hrs/day)

Wage: $18.00/hour

General Summary of Purpose of this Position:

Provides data entry for the Gallatin Valley Food Bank. Navigates multiple data systems with precision and efficiency. A strong understanding of how data systems function is integral to the success of this position. Requires accuracy and efficiency to allow the GVFB to better serve its customers and inform donors. Performs a variety of clerical duties. Performs data entry into various databases as needed. Performs other duties as assigned. Position is Monday-Friday 4 hours per day.

Specific Duties and Responsibilities:

This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position's time unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).

Primary Job Duties and Responsibilities

Performs Data Entry:
  • Enter clients' personal data, services, and other relevant information into various databases.
  • Searches database as needed.
  • Reviews intake forms for completeness and updates data system with changes.
  • Works with the HRDC Data and Compliance Coordinator for systems evaluation and Implementation

Performs other duties as assigned.

Knowledge Skills and Abilities:

Language Skills:
  • Read and comprehend basic instructions and present information to others.
  • Read, interpret, and write routine reports and correspondence.

Mathematical/ Money Handling Skills:
  • Basic counting skills.
  • Add, subtract, multiply and divide simple numbers.
  • Handle cash receipts, donations, postage and petty cash.

Reasoning Ability:
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:
  • Words per Minute Computer Keyboard Required: 55 wpm
  • 10-Keystrokes per Minute Data Entry Required: Display competency

Specialized Office Equipment:
  • Operate/Program Fax Machine to send or receive documents
  • Operate/Program Copy Machine
  • Operate copier/scanner

Computer Software and Operating Systems:
  • Utilize computer spreadsheet (Excel) to input, format, and edit data and save, print, or transmit data.
  • Utilize computer word processing (Word) to input, format, and edit documents and save, print, or transmit documents.
  • Utilize computer databases to create data files, input, format and edit data and save, print, or transmit data.
  • Utilize internet/ e-mail to access, compose, send, retrieve, save, print, or transmit documents, or data files or electronic communication.
  • Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data.
  • Utilize proprietary, custom, or online programs or data bases to input, format, and edit data and save, print, or transmit data. Specify Software: Case Worthy, CDS

HRDC, professional or Governmental Policies and Regulations:
  • State or Federal Regulations or Laws (List by Name): none
  • Agency Policies or Procedures (List by Name): HRDC policies and procedures.

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:
  • Must be bondable.

Licenses or Certifications That Would Be Useful but Are Not Required:
  • None

Other Required Knowledge, Skills or Abilities:
  • Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups.
  • Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals.
  • Ability work with minimal supervision and effectively manage workflow.
  • Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants.

Essential Physical, Mental and Emotional Requirements of this position:

The following physical, mental, and emotional abilities are considered essential to perform the duties listed above:
  • While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands, talk, and hear.
  • The employee must occasionally lift and/or move up to 10-20 pounds,
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.

Education and Experience:

Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:
  • Graduation from high school or GED required.

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:
  • Two years of experience in this field required.


Supervision Received:
  • This position operates under general supervision of Programs Manager.

This position supervises the following position(s):
  • None

This position has the following supervisory responsibilities:
  • None


Impact of Decisions and Errors Made by Position:
  • Decisions, final recommendations and/or errors affects provision of service at the Gallatin Valley Food Bank.

Judgment Required to make decisions:
  • Requires judgment to solve day-to-day/routine problems, but unusual problems go to supervisor.

Exception Authority:
  • This position cannot exceptions to program policy or procedure

Financial Responsibility:
  • None

This position is authorized to sign the following documents and forms:
  • None

Personal Contacts:

The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:
  • Daily interaction with the public, clients, and potential donors.
  • Weekly interaction with program directors and executives.
  • Weekly or more frequent interaction with representatives of other service providers.
  • Interacts with funding agencies to provide information or exchange facts.
  • Interacts with governmental compliance or auditors to provide information or exchange facts.

  • The incumbent has complete access to client names and files and to some agency data.

Working Conditions:

The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:
  • Works in temperature controlled office environment.
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  • Job Reference: 718894208-2
  • Date Posted: 22 September 2022
  • Recruiter: HRDC
  • Location: Bozeman, Montana
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent