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Office Assistant 2

Location
Eagle River, Alaska
Job Type
Permanent
Posted
22 Sep 2022
Job Description

The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 2 position at Highland Mountain Correctional Center (HMCC) in Eagle River, Alaska.

What you will be doing:
The Office Assistant 2 at Hiland Mountain Correctional Center provides clerical support for staff, volunteers, the public, and inmate population in a variety of ways. This is an excellent opportunity to develop professional skills in a dynamic workplace while surrounded by dedicated and supportive individuals. If you are the type of person who is customer-service oriented and enjoys staying busy while doing a variety of work, we want to hear from you!

Examples of some of the job duties include: processing timesheets; coverage as needed for mail processing and screening for contraband; generating unauthorized mail notices; coverage of courier duties as needed; counting and verifying cash and checks; data entry; receptionist duties; sorting, copying and daily distribution of in-house documents; monthly copier counts and arranging service on copy machines; inventory tracking, and other duties as assigned.

Our organization, mission and culture:
Mission Statement:
The Alaska Department of Corrections enhances the safety of our communities. We provide secure confinement, reformative programs, and a process of supervised community reintegration.

The successful candidate will join an administrative team of five people. Our group provides varied administrative services to keep our facility operating in an organized manner and running as smoothly as possible. This group is the first line of defense against dangerous security threats and contraband entering the facility through the mail screening process. As well, this crucial position ensures staff safety by issuing and maintaining equipment and inventory while tracking and protecting the assets of the State of Alaska.

The benefits of joining our team:
  • On-the-job training;
  • Health benefits, which includes employer contribution toward medical/vision/dental, employer paid Basic Life insurance, with additional coverage available;
  • Paid sick leave, vacation, and holidays;
  • Retirement, with Annuity and Deferred Compensation Plans;
  • Optional long and short-term disability plans; and
  • Optional dependent and health care flexible spending accounts
The working environment you can expect:
Hiland Mountain Correctional Center is the State of Alaska's dedicated facility for housing female prisoners. Located in Eagle River, Alaska, it is a peaceful, private, heavily-wooded setting, with breathtaking views of the Chugach Mountains. The institution includes 11 buildings, containing approximately 120,000 square feet of space. It sits on 62.7 acres of land adjacent to Eagle River, Alaska. It has the capacity for approximately 400 prisoners.

Who we are looking for:
  • Must be punctual, dependable, and reliable, demonstrate excellent attendance, and be able to work independently as well as part of a team
  • Must be an proficient user of Excel, Word, and Outlook as it applies to a business setting and office environment
  • Experience in cash handling and excellent customer service to include the ability to communicate effectively, both verbally and in writing, with a variety of personalities, cultures, and attitudes
  • Experience in inventory control, keeping stock of frequently-used items, receiving supplies, and distribution of supplies and correspondence
  • Use a state vehicle to provide backup for courier service as needed
  • Must have excellent organizational and problem-solving skills
  • Experience with accurate data entry
Driver's License is required for this position.

Minimum Qualifications

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

REQUIRED DOCUMENTS
If selected for an in-person interview, the applicant must provide the following:
  • Name and daytime phone numbers of three (3) professional references, to include current or past supervisors.
  • Typing and 10-Key test results. The State of Alaska Job Centers are closed to the public so they are unable to provide certified typing tests. For this posting, we will accept the results from online typing tests. You may take the test for free at Please use the 10 Key Typing Option and the Typing Test - 2 Minutes. Please print a screen shot of your results to bring to the interview. If you chose to use a different website to provide typing and 10-key tests that have a related expense involved, you will have to cover the cost personally and will not be reimbursed.
  • Last three (3) performance evaluations. If you cannot provide three (3), please provide a written letter explaining the circumstances why you cannot provide them.
  • PREA NOTIFICATION
    The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
    • Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
    • Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
    • Has been civilly or administratively adjudicated to have engaged in the activity described above.
    EDUCATION
    If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.
    SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
    Education completed in foreign colleges, universities, or high schools may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution or high school. It is your responsibility to provide such evidence when applying.

    WORK EXPERIENCE
    If using work experience in your Applicant Profile, you must also provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

    CRIMINAL HISTORY CHECKS/APSIN/ACOMS
    Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

    FINGERPRINT NOTICE
    All Department of Corrections employees are required to be fingerprinted..... click apply for full job details
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    Details

    • Job Reference: 718894721-2
    • Date Posted: 22 September 2022
    • Recruiter: State of Alaska
    • Location: Eagle River, Alaska
    • Salary: On Application
    • Sector: Administration
    • Job Type: Permanent